Description Gallatin County Commission Budget Meeting Minutes Summary Journal No. 52 August 12, 2015
Date 8/12/2015 Location County Commission
Time Speaker Note
9:14:01 AM These log notes provide only a part of the official record. The remainder of the official record is in the audio recording of the meeting per Section 2-3-212, MCA. The audio recording is available upon request.
9:32:53 AM Chairman White Call to Order. Present were Commissioners White, Seifert and Skinner, Finance Director Ed Blackman, HR Director Cynde Hertzog, CAO Jim Doar, Finance Coordinator Justine Swanson, Payroll/HR Accounting Coordinator Michelle Bossert, and Acting Clerk to the Board Mary Miller.
9:33:58 AM Finance Director Ed Blackman Presentation/Overview on the Use of Inflationary Taxes
9:39:44 AM Discussion and Questions
9:43:27 AM Finance Director Ed Blackman MSU Extension/Weed Department lease of Building #4 at the Fairgrounds
9:43:46 AM Extension Agent Emily Lockard Presentation, submitted a copy of the Building Renovation Situational Analysis labeled Exhibit A, 8-12-2015
9:45:56 AM Fairgrounds General Manager Lori Cox Presentation
9:48:31 AM Discussion and Questions
9:56:05 AM Noxious Weed Supervisor John Ansley Comments
9:56:48 AM Extension Agent Emily Lockard Comments
9:57:30 AM Discussion and Questions
9:58:01 AM There was no public comment.
9:58:16 AM Board discussion including Ed Blackman
10:00:08 AM County Attorney Marty Lambert Attorney & CIP- Presentation, suggested pulling item #9- Deputy Attorney, $75,040. The priority is $16,367 for requested deputy increases. It was also, noted that the L & J Replacement in the amount of $250,000 is the #1 priority of the CIP Committee.
10:00:24 AM Discussion and Questions
10:04:34 AM Pubic comment Christina Powell, Co-Executive Director of the Help Center, Inc.
10:07:48 AM Court Services Director Steve Ette Court Services- Presentation- Pre Trial Officer
10:09:31 AM There was no public comment.
10:09:44 AM Discussion between the Commission and Ed Blackman
10:10:17 AM Auditor Jennifer Blossom Auditor- Presentation- .12 Audit Assistant-$5,777, submitted handout of the Auditor's Office FY 15 revised budget request labeled Exhibit B, 8-12-2015
10:10:31 AM Board discussion including Ed Blackman and Jennifer Blossom
10:14:31 AM There was no public comment.
10:14:46 AM Discussion between the Commission and Ed Blackman
10:15:41 AM GIS Analyst Frank Dougher GIS- Presentation, submitted a handout of the GIS Department Status labeled Exhibit C, 8-12-2015
10:19:17 AM Discussion between the Commission, Frank Dougher, and Jim Doar
10:20:55 AM Public comment 911 Director Kerry O'Connell and County Superintendent of Schools Laura Axtman
10:24:50 AM CAO Jim Doar Noted an email sent by Planning Director Sean O'Callaghan labeled Exhibit D, 8-12-2015
10:25:02 AM Discussion between the Commission and Ed Blackman
10:25:28 AM Health Officer Matt Kelley Health & Web Developer/Communications position- Presentation
10:26:23 AM Discussion between Commission, Ed Blackman, Jim Doar, and Matt Kelley
10:33:43 AM Sheriff Brian Gootkin Sheriff- Presentation
10:34:01 AM Discussion between the Commission, Brian Gootkin, Jim Doar, and Ed Blackman
10:35:23 AM Public comment Rich Hovey
10:38:38 AM 911 Director Kerry O'Connell 911 Communications- Presentation
10:39:36 AM Discussion between the Commission, Ed Blackman and Kerry O'Connell
10:41:00 AM There was no public comment.
10:41:16 AM Treasurer Kimberly Buchanan and Motor Vehicle Supervisor Von Jelberg Treasurer/Motor Vehicle- Presentation
10:41:52 AM Discussion between the Commission, Ed Blackman, Kimberly Buchanan, and Von Jelberg
10:47:33 AM There was no public comment.
10:47:54 AM Recess
10:59:30 AM Chairman White Reconvene to meeting.
10:59:54 AM Discussion between the Commission and Ed Blackman
11:00:19 AM Commissioner Skinner I would move to fund with newly taxable money the line items at the bottom of ongoing, which are Fair and Health, 911, Search and Rescue, and the Rural fund. To fund those at the amounts on the spreadsheet.
11:00:43 AM Commissioner Seifert Second
11:00:51 AM Motion passed unanimously.
11:00:56 AM Discussion between the Commission and Ed Blackman
11:01:36 AM Commissioner Skinner I would move to fund the items highlighted in yellow which are the message board which is a grant, Manhattan Planning which has been funded through actually a tax change in that jurisdiction, the Sheriff Coroner insurance payment, and the Solid Waste transfer.
11:02:10 AM Commissioner Seifert Second
11:02:24 AM Motion passed unanimously.
11:02:30 AM Discussion between the Commission and Ed Blackman
11:09:00 AM Commissioner Skinner I'm going to move to fund the requested deputy increase for the County Attorney of $16,367.
11:09:11 AM Commissioner Seifert Second
11:09:15 AM Commissioner Skinner I guess I can clarify my motion by taking that out of the inflationary millage.
11:09:23 AM Commissioner Seifert Second agrees
11:09:26 AM Motion passed unanimously.
11:09:31 AM Commissioner Skinner I would move to fund $100,000 out of newly taxable ongoing revenue for the bridge replacement program.
11:09:42 AM Commissioner Seifert Second
11:09:47 AM Motion passed unanimously.
11:10:12 AM Commissioner Skinner I would move to fund $100,000 out of newly taxable and make that ongoing revenue for the L & J replacement.
11:10:22 AM Commissioner Seifert Second
11:10:27 AM Motion passed unanimously.
11:10:35 AM Commissioner Seifert I would move to fund $24,000 in CORE- inflation out of newly taxable.
11:10:44 AM Commissioner Skinner And would that be ongoing, that would have to be ongoing?
11:10:47 AM Commissioner Seifert Ongoing
11:10:48 AM Commissioner Skinner Second
11:10:50 AM Board discussion
11:11:02 AM Motion passed unanimously.
11:11:07 AM Commissioner Skinner I would move to fund the detention officer at $38,069 out of inflationary millage.
11:11:21 AM Finance Director Ed Blackman The other one you could do there is take that out of the new revenue, the one-time because of the $100,000, that could be split between the general fund and the public safety fund if you wanted to.
11:11:35 AM Discussion between the Commission, CAO Jim Doar, and Ed Blackman
11:11:51 AM Commissioner Skinner I would change that to new revenue then.
11:11:59 AM Commissioner Seifert Second
11:12:04 AM Motion passed unanimously.
11:12:11 AM Commissioner Skinner I would move to finance the annual report filing fee for Finance at $2,000 under new revenue.
11:12:24 AM Commissioner Seifert Second
11:12:28 AM Motion passed unanimously.
11:12:33 AM Commissioner Skinner I would move to fund the Motor Vehicle clerk at $41,000 out of new revenue.
11:12:45 AM Commissioner Seifert Second
11:12:50 AM Motion passed unanimously.
11:12:56 AM Commissioner Skinner I would move to fund Victim Witness Professional Services stipend for $2,500 out of new revenue.
11:13:04 AM Commissioner Seifert Second
11:13:09 AM Motion passed unanimously.
11:13:13 AM Discussion between the Commission, Jim Doar, and Ed Blackman
11:13:44 AM Commissioner Skinner I would move to fund the adjustment for dispatch.
11:13:52 AM Commissioner Seifert That's out of the inflationary?
11:13:54 AM Commissioner Skinner I would suggest we do that out of one-time, or out new revenue.
11:14:00 AM Board discussion
11:14:12 AM Commissioner Seifert Second
11:14:17 AM Motion passed unanimously.
11:14:34 AM Finance Director Ed Blackman Comments
11:15:12 AM Commissioner Skinner Comments, I am gonna move to deny that request of the web developer.
11:15:46 AM Commissioner Seifert Second
11:15:50 AM Board discussion including Jim Doar
11:17:55 AM Motion passed unanimously.
11:18:06 AM Commissioner Skinner I'm going to move to place $750,000 for a storage facility and a $150,000 for a Treasurer remodel into the CIP fund to be available to do those projects as we go along.
11:18:30 AM CAO Jim Doar Is that out of cash?
11:18:31 AM Commissioner Skinner Yes
11:18:33 AM Board discussion
11:18:46 AM Commissioner Seifert Second
11:18:51 AM Motion passed unanimously.
11:18:59 AM Discussion between the Commission, Jim Doar, and Ed Blackman
11:20:21 AM Commissioner Skinner I would move to fund the Court Services position at $25,973.
11:20:27 AM Commissioner Seifert Second
11:20:33 AM Motion passed unanimously.
11:20:46 AM Discussion between the Commission and Ed Blackman
11:22:22 AM Commissioner Skinner I'm gonna make a motion instead of using that $150,000 for L & J replacement, I would move to use $100,000 of cash for the Rest Home remodel.
11:23:00 AM Board discussion
11:23:47 AM Commissioner Seifert Second
11:23:54 AM Board discussion
11:27:25 AM Motion passed unanimously.
11:27:30 AM Discussion between the Commission and Ed Blackman
11:28:18 AM Chairman White I'll make a motion to increase the Auditor assistant line from .55 to .67 and I'm going on the information that the Auditor has spent a lot of time preparing for us and so I am going to approve that line.
11:28:39 AM Commissioner Skinner Second
11:28:43 AM Motion passed unanimously.
11:28:54 AM Commissioner Skinner I would move to approve the, have we done the union wage adjustment for the Sheriff?
11:29:05 AM Finance Director Ed Blackman No
11:29:06 AM Commissioner Skinner I would move to approve that, out of...
11:29:14 AM CAO Jim Doar Newly taxable would be our recommendation.
11:29:18 AM Commissioner Skinner Okay, newly taxable.
11:29:19 AM Finance Director Ed Blackman The reason is, this is an ongoing expense that we'd have to fund every year, that is why we are recommending it come out of newly taxable.
11:29:28 AM Commissioner Seifert Second
11:29:35 AM Motion passed unanimously.
11:29:41 AM Discussion between the Commission and Ed Blackman
11:30:44 AM Commissioner Skinner I would move to approve those line items under the Sheriff's grant line item.
11:30:52 AM Commissioner Seifert Which ones are those?
11:30:54 AM Commissioner Skinner The $111,624, $6,880.00, and $25,987.00
11:31:02 AM Commissioner Seifert Second
11:31:07 AM Board discussion including Jim Doar, and Ed Blackman
11:36:57 AM Commissioner Skinner I'm gonna take away my motion, cause I didn't understand.
11:37:01 AM Commissioner Seifert Did I second that motion?
11:37:03 AM Chairman White Yes
11:37:04 AM Commissioner Seifert Then I'll withdraw my second.
11:37:09 AM Discussion between the Commission, Sheriff Brian Gootkin, and Ed Blackman
11:41:31 AM Commissioner Skinner I'm gonna to move to stick with the plan of applying for 3 COPS grants.
11:41:36 AM Finance Director Ed Blackman Which has already happened.
11:41:37 AM Commissioner Skinner Which is already happening and possibly if we got one COPS grant there might be additional revenue to hire another deputy later on in the year and with that statement I am going to move to deny the 2 special deputies and associated money in the inflationary column.
11:42:02 AM Board discussion
11:42:24 AM Chairman White Second
11:42:27 AM Board Discussion including Ed Blackman and Jim Doar
11:47:55 AM Motion passed unanimously.
11:48:01 AM Discussion between the Commission, Ed Blackman, and Jim Doar
11:50:42 AM Commissioner Skinner I am going to move to fund the GIS position at the tech amount, which would be $44,000. for this year. (Inflationary)
11:50:54 AM Commissioner Seifert Second
11:50:54 AM Board discussion
11:51:19 AM Motion passed unanimously.
11:51:24 AM Discussion between the Commission, Ed Blackman and Jim Doar
11:52:52 AM Commissioner Skinner I'm gonna move to fund the remodel of Building #4 for Extension for $300,000 out of newly taxable.
11:53:03 AM Board discussion including Ed Blackman
11:53:20 AM Commissioner Seifert Second
11:53:21 AM Board discussion including Ed Blackman
11:57:04 AM Motion passed unanimously.
11:57:10 AM Discussion between the Commission and Ed Blackman
11:57:49 AM Commissioner Skinner I would move to fund a new deputy attorney out of remaining, what's remaining in new revenue and inflationary millage.
11:58:10 AM Commissioner Seifert Second
11:58:11 AM Board discussion
11:58:36 AM Commissioner Skinner I'd like to take the $37,958 out of newly taxable and use it as ongoing to bring that to a zero balance and then take the balance for what it would take to fund that out of inflationary.
11:58:52 AM Commissioner Seifert Second
11:58:53 AM Board discussion
11:59:28 AM Motion passed unanimously.
11:59:36 AM Board discussion including Jim Doar
11:59:45 AM CAO Jim Doar Comments, one thing I did not catch is we would re-classify Frank (Dougher) as a lead worker, which would be an additional $2,530.
12:00:12 PM Commissioner Skinner I would move to approve that.
12:00:14 PM Commissioner Seifert Second
12:01:45 PM Board discussion including Ed Blackman
12:02:18 PM Motion passed unanimously.
12:02:24 PM Board discussion including Ed Blackman
12:03:16 PM Finance Director Ed Blackman We are at $17,346, all I have to do is you make the motion saying that that's to be put into the Sheriff's budget and can be used once the COPS information is known and we can add it to the dollars.
12:03:35 PM Commissioner Skinner I move what Ed (Blackman) just said.
12:03:36 PM Board discussion
12:03:57 PM Commissioner Seifert Second
12:04:04 PM Motion passed unanimously.
12:04:10 PM Board discussion including Ed Blackman
12:04:35 PM Commissioner Skinner I would move to use the balance in cash and move it to CIP. ($82,500)
12:04:40 PM Commissioner Seifert Second
12:04:41 PM Board discussion including Ed Blackman
12:05:56 PM Motion passed unanimously.
12:06:01 PM Board discussion including Ed Blackman
12:08:07 PM Sheriff Brian Gootkin Comments
12:09:00 PM Meeting Adjourned.
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